Office Assistant

Posting Details

Position Information

Job Title Office Assistant
Department UNF Preschool
Position Number 944014
Requisition Number 060416
Position Type Other Personnel Services Part Time
Full Time/Part Time Part-Time
Time-limited through
Hourly Rate $9.00 to negotiable
Job Summary/Responsibilities

Front desk receptionist, answers phones, greets parents, processes new student by adding to ProCare software system and making up new student files. Gathers and Maintains Grant information on computer network. Keeps classroom spreadsheets up to date. Keeps billing amounts updated by knowing if they are Grant, Faculty, Gen Public, or Student. Accepts checks for tuition payments. Account reconciliation, creates and maintains files to fulfill Dept. of Children & Families. Bills parents’ account, acts as liaison between parent and Cashier’s office. Receives and distributes mail. Must be comfortable working with children and willing to cover in the classrooms if needed.

Required Qualifications

High school diploma, detail-oriented, friendly personality, well organized, discrete, dependable, excellent oral and written communication skills, general office and accounting skills. Computer skills are required

Preferred Qualifications

Has to be able to learn new software easily.
Needs trouble-shooting skills for computers.
Web page experience.

Statement(s) of Understanding Background Check
Statement(s) of Understanding Definition

This position requires a level II background check, which includes fingerprinting. In conjunction with the University’s policy, this position may also require a credit check.


The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.


UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

Posting Detail Information

Anticipated Start Date 04/09/2018
Job Posting Date 01/02/2018
Application Review Date
Application Deadline
Open Until Filled Yes
Point of Contact Information Luci Tappin, 904-620-2372
Hiring Official Mahreen Mian
Location if not Jacksonville
Special Instructions

Applicants must complete an online application at in order to be considered for this position. Applicants who do not apply online will not be considered for this position. Once you submit your completed application you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Luci Tappin at (904) 620-2372, or via e-mail at


Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you a current UNF student?
    • Yes
    • No
  2. * What is the highest level of education you have attained?
    • GED
    • High School Diploma
    • Associates Degree
    • Bachelors Degree
    • Masters Degree
    • PhD
  3. * How many years of experience do you have working in an office environment?
    • 1-2
    • 3-5
    • 6-8
    • More than 10
  4. * Do you have at least 40 hours of Children and Families Training?
    • Yes
    • No
  5. * Do you hold both a CPR and First Aid Certification?
    • CPR Certification Only
    • First Aid Certification Only
    • CPR and First Aid Certification
    • Neither
  6. * Do you have at least 10 hours of literacy training?
    • Yes
    • No

Documents Needed to Apply

Required Documents
  1. Resume
Optional Documents