Head of Special Collections

Posting Details

Position Information

Job Title Head of Special Collections
Position Number 314140
Requisition Number B06163
Position Type Faculty 11-12 Months
Class Code
Time-limited through
Type of Appointment Full-Time, Non-Tenure-Track
Faculty Position Sub-Type
Length of Appointment
Internal Recruitment? No
Working Hours 8:00 - 5:00, evenings/weekends
Department Library
Organization Academic Affairs - ORG
Division Academic Affairs - DIV
College
Approved Hiring Salary Range $57,500 to negotiable
Pay Basis Annually
EOD

The University of North Florida (UNF) is committed to providing an inclusive and welcoming environment for all who interact in our community. In building this environment, we strive to attract students, faculty and staff from a variety of cultures, backgrounds and life experiences. The University of North Florida is an Equal Opportunity Employer and does not commit or permit discrimination or harassment on the basis of genetic information, race, color, religion, age, sex, disability, gender identity/expression, sexual orientation, marital status, national origin, or veteran status in any educational, employment, social, recreational program or activity that it offers. In addition, UNF will not commit or permit retaliation against an individual who complains of discrimination or harassment or an individual who cooperates in an investigation of an alleged violation of University Regulation.

Carnegie

UNF is a Carnegie Community Engaged Institution. This designation celebrates the University’s collaboration with community partners from the local to the global level. It reflects UNF’s mission to contribute to the public good and prepare educated, engaged citizens.

General Description / Primary Purpose

The Head of Special Collections and University Archives oversees and administers the development and management of the library’s special collections and university archives holdings and services. Under the general supervision of the Dean of Library or Dean’s designee, the Head of Special Collections and University Archives is responsible for all functions, operations, and policies of the department and is committed to integrating into the broader institutional environment. The librarian supports the Dean, Director of Development and Coordinator of Marketing and Community Services in donor relations and community engagement. This position works collaboratively within the library, the university, and the larger community. This collaboration includes working closely with the library’s Public Services and Technical Services Departments.

Essential Duties

Job Function

Leads and manages the Special Collections and University Archives Unit. Supervises assigned staff. Participates in maintaining and revising procedures and workflows within Special Collections and University Archives in collaboration with other areas in the library. Trains staff in use of equipment, hardware and software, and ensures the application of best practices. Maintains statistical information related to unit activity and produces annual reports.

Percentage Of Time

Posting Detail Information

Marginal Functions

The Head of Special Collections and University Archives oversees and administers the development and management of the library’s special collections and university archives holdings and services. Under the general supervision of the Dean of Library or Dean’s designee, the Head of Special Collections and University Archives is responsible for all functions, operations, and policies of the department and is committed to integrating into the broader institutional environment. The librarian supports the Dean, Director of Development and Coordinator of Marketing and Community Services in donor relations and community engagement. This position works collaboratively within the library, the university, and the larger community. This collaboration includes working closely with the library’s Public Services and Technical Services Departments.

Required Qualifications
Faculty Position Required Qualifications

Collaborates to develop, maintain, and increase accessibility of the collections. Maintains knowledge of best practices to ensure proper treatment and handling of materials; and to prepare new and enhance existing finding aids. Balances the needs of researchers with the security and preservation needs of fragile and unique collections. Ensures accessibility of collections and archives through collaborative efforts. Meets with library departments to foster an overall understanding of library operations as they relate to special collections. Works with Discovery Enhancement to create collection level catalog records and/or EAD finding aids. Works with Digital Projects and Preservation to determine materials appropriate for digitization, to develop digitization projects featuring unique local history and UNF archival collections, and to examine intellectual property rights issues related to the collections. Works with the Instruction Team to create awareness of collections among university students and faculty. Works with the Outreach Committee to promote and market collections, services, and programming. Works with the Systems Librarian to maintain an effective web presence.
Expands Special Collections. Establishes effective relationships with organizations, individuals, and university stakeholders for the purpose of acquiring material and preserving university and Northeast Florida history. Works with library administration to identify and cultivate prospective donors. Researches potential acquisitions and recommends purchases. Participates in identifying projects for external funding. Assist with grant writing in collaboration with internal and external groups to acquire new materials and projects.
Provides public service and promotes the use and awareness of the collections. Creates exhibits featuring materials in the collections. Provides tours, information sessions, and reference service to highlight resources in the collections. Engages faculty members in ways to use the materials in teaching and research. Creates LibGuides, as appropriate, to assist teaching faculty and students to promote collections
Provides instruction service as it relates to Special Collections. Provides classroom lectures and instruction in the use of special collections and primary resources.
Serves as the library liaison to an academic department and participates in collection development. Serves on library, university, and statewide committees or projects as appropriate. Serves as the library liaison to a university academic department and participates in collection development and purchasing decisions for the library materials budget in that departments topical area. Serves on library, university, and statewide committees or project teams as appropriate. Maintains current awareness of campus issues and developments in library and information science. Participates in professional organizations and in professional development activities as appropriate. Other duties as assigned.

Departmental Requirements

Development experience and grant writing; knowledge of intellectual property rights and copyright law as it pertains to the collections; experience in community engagement, planning special events and presentations; experience arranging and describing special collections and archival materials, supervisory experience; ability to multitask, prioritize, and work both independently and as part of a team in a fast-paced work environment; second master’s in a humanities field; and excellent oral and written communication skills; Ability to lift 15-35 pounds
In conjunction with the University’s policy, this position requires a level II background check which includes fingerprinting. Based on the specifics of the actual job functions, the position may also require a credit check.

ALA-accredited Masters of Library Science degree, plus at least 5 years of relevant experience. Knowledge of special collections and archival best practices.

Statement(s) of Understanding Definition

In conjunction with the University’s policy, this position requires a level II background check which includes fingerprinting. Based on the specifics of the actual job functions, the position may also require a credit check.

The holder of this position is designated as a “Responsible Employee” pursuant to their role under Title IX. Therefore, the incumbent must promptly report allegations of sexual misconduct, sexual violence, and child sexual abuse by or against any student, employee, contractor, or visitor to the University’s Title IX Administrator or any divisional Title IX Coordinator.

Required Licensure or Certification
Machines/Equipment used regularly
Anticipated Start Date 03/10/2018
Job Posting Date 10/26/2017
Application Review Date 01/05/2018
Application Deadline
Open Until Filled Yes
Point of Contact Information Susie Parks
Hiring Official Lisandra Carmichael
Location if not Jacksonville
Special Instructions

Applicants must complete an online application, as well as upload supplemental documents, at www.unfjobs.org in order to be considered for this position. Applicants must list a minimum of 3 references with contact information as part of their application. Applicants who do not apply online and/or upload all the required documents will not be considered for this position. Once you submit both your completed application and uploaded documents you will receive a confirmation number. Keep the confirmation number for your records. If you have any questions about this position, please contact Susie Parks at (904) 620-2553, or s.parks@unf.edu. Initial review of applications will begin on 1/05/2018.

Quicklink http://www.unfjobs.org/postings/4948

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents
  1. Cover Letter/Letter of Interest
  2. Unofficial Transcripts
  3. Letter of Recommendation
  4. Curriculum Vitae
Optional Documents